Privacy Policy

Privacy Policy

1. Definitions

1.1. In this document, "we," "us," "our," and "FlipMail" refer to FlipMail, with its registered address at Ke kapslovně 2855/3, Žižkov (Praha 3), 130 00 Praha, Czech Republic.

1.2. The term "Services" pertains to the online platforms we provide, allowing users to engage in marketing activities, communicate with others, and manage emails and related information concerning their Subscribers.

1.3. When we use "Member" or "User," we are referring to individuals or entities registered with us to utilize our Services.

1.4. The term "you" encompasses both Members and other visitors to any of our Websites.

1.5. A "Subscriber" refers to individuals contacted through our Services or those who may be contacted in the future via our Services. Essentially, a Subscriber includes anyone on your Mailing List or those about whom you have shared information with us.

1.6. "Personal Data" or "Personal Information" denotes any information, including but not limited to first and last names, date of birth, email addresses, gender, occupation, or other demographic details that can identify you or a Subscriber directly or indirectly.

1.7. A "Mailing List" is a compilation of Subscribers and all associated data related to those Subscribers, such as their email addresses.

2. General

2.1. We offer the Services through our website https://flipmail.org.

2.2. This Privacy Policy applies to this website, as well as mobile applications owned or operated by us, collectively referred to as "Websites." The "Websites" encompass the Website itself, web pages, interactive features, applications, widgets, blogs, social networks, social network "tabs," or other online, mobile, or wireless offerings that provide a link to this Privacy Policy, whether accessed via a computer, mobile device, or other technological means.

2.3. While delivering the Services, and as outlined further in this document, we may collect Personal Data about visitors to our Websites, Members, individuals on or associated with Mailing Lists, or Subscribers.

2.4. This Privacy Policy governs our treatment of Personal Data collected during your use of our Services. It does not apply to practices of companies we do not own or control, or individuals outside of our management.

2.5. By accessing or using the Service, you acknowledge your acceptance of the practices and policies outlined in this Privacy Policy, our Cookie Statement, and related documents. You hereby consent to our collection, use, and sharing of your data as described.

2.6. Your use of the Service is subject to the Terms of Service, which incorporates this Privacy Policy. Terms not defined in this Policy are defined in the Terms of Service.

2.7. We do not knowingly collect or solicit Personal Data from individuals below the legal age (as per the jurisdiction). If you are under the legal age, please refrain from attempting to register for the Services or providing any Personal Data about yourself.

2.8. If we discover that we have inadvertently collected Personal Data from anyone under the legal age, we will promptly delete that information. If you believe someone under the legal age has provided us with Personal Data, please contact our Customer Support staff at [email protected].

3. Contact Us

3.1. For questions, comments, updates, deletions, or modifications of Personal Data, or to address privacy concerns, please reach out to our Customer Support Team at [email protected].

4. Changes

4.1. We are continuously working to enhance the Service, which may result in changes over time, including periodic updates to this Privacy Policy. We will notify you of these changes through notices posted on our website, email communication, or other appropriate means.

4.2. Please be aware that even if you have opted not to receive legal notice emails from us, such notices will still govern your use of the Services, and you are responsible for reviewing and understanding them. Your continued use of the Services after any Privacy Policy changes are posted indicates your agreement with these changes.

4.3. Our electronically or properly stored copies of this Privacy Policy are deemed the true, complete, valid, authentic, and enforceable versions in effect on the respective dates of your Website visits.

5. Your Data

5.1. User-Provided Data

5.1.1. When you engage with our Services, such as during the registration process, communication with our customer support team, email correspondence, integration of our Services with other websites or services, or any form of interaction with us, you willingly furnish us with information, which we collect. This information may encompass details about you or your Subscribers, including but not limited to:

5.1.1.1. Name
5.1.1.2. Email address
5.1.1.3. Physical address
5.1.1.4. IP address
5.1.1.5. Phone number
5.1.1.6. Age

5.1.2. Additionally, it may encompass more specific data such as gender, occupation, location, purchase history, and various demographic details. By providing us with this data, you are granting your consent for us to collect, use, disclose, transfer, and store this information in accordance with our Terms of Use and the provisions outlined in this Privacy Policy.

5.2. Automatically Collected Data

5.2.1. Every interaction with our Service results in the automatic receipt and recording of information concerning your visit to our websites, utilization of our Services, and web browsing activities. This automatically collected data may include your:

5.2.1.1. IP address
5.2.1.2. Operating system
5.2.1.3. Browser identification
5.2.1.4. Browsing behavior
5.2.1.5. Interaction patterns with our websites or other online platforms

5.2.2. We gather this data through log files and the deployment of cookies and similar tracking technologies. This information may be associated with your account and integrated with other data we collect about you, encompassing elements such as your IP address, timing of your activities, the browser you employ, and the actions you undertake within the application. We utilize this data to tailor content based on your preferences, and to enhance our Services, for example, by understanding how users engage with specific features of the Service to make it more appealing to a wider audience.

5.2.3. Further details regarding our use of cookies and tracking technologies are provided in our Cookie Statement.

5.3. Cookies and Tracking

5.3.1. We, in collaboration with our partners, may employ various technologies to collect and store data while you use our Services. This may involve the use of cookies and analogous tracking technologies, such as pixels and web beacons, on our website. These technologies are utilized to analyze trends, administer the website, track user movements on the website, serve targeted advertisements, and compile demographic information about our user base. Users retain the ability to manage cookie usage at the individual browser level.

5.3.2. We cooperate with third parties for advertising purposes on our website or for the management and distribution of our advertising on other platforms. Our third-party associates may use cookies or comparable tracking technologies to provide advertising or content tailored to your browsing activities and interests. Please note that this Privacy Policy does not cover the use of cookies by third parties, and we are not responsible for their privacy policies and practices. Furthermore, it's essential to be aware that cookies placed by third parties may persist in tracking your online activities even after you have left our Services, and these third parties may not honor "Do Not Track" requests configured in your browser or device.

5.3.3. "Cookies" are markers transferred to your browser or device that enable us to recognize your browser or device and provide us with insights into the usage of pages and features within our Services. You may have the option to adjust your browser or device preferences to prevent or limit the acceptance of cookies, though this may impact your ability to utilize certain features.

5.3.4. For more comprehensive information concerning our use of cookies and other tracking technologies, we refer you to our Cookie Statement. Please take note that our Cookie Statement is an integral component of this Privacy Policy.

5.4. List and Email Data

5.4.1. When you incorporate a Mailing List or compose an email using our Services, we may access the data within your list and the content of the email you intend to dispatch through the FlipMail service.

5.5. Employment of Web Beacons

5.5.1. We employ web beacons on our Websites and within the emails we transmit. When we dispatch emails to Members, we may monitor actions like email opens and link clicks. This monitoring enables us to gauge the effectiveness of our email campaigns and refine our features for specific Member segments. To facilitate this, we embed single-pixel images, also referred to as web beacons, in the emails we distribute.

5.5.2. These web beacons enable us to gather information regarding the timing of email opens, IP addresses, browser or email client types, and similar details.

5.5.3. Web beacons are also included in the emails we send on your behalf. The data derived from these web beacons is used to generate reports on the performance of your email campaigns and the actions taken by your Subscribers.

5.5.4. These reports are also accessible to us when we send emails to you, allowing us to accumulate and review the relevant data.

5.6. Data Sourced from External Channels

5.6.1. Periodically, we may obtain information about you or your Subscribers from third-party origins, such as public databases, social media platforms, external data providers, and our collaborative marketing partners. We take measures to ensure that such third parties are legally authorized or obligated to disclose this information to us. The information we may receive from external sources includes demographic data, device details (such as IP addresses), location data, and online behavioral information (such as insights into your use of social media websites, page views, search results, and links clicked). This information, either independently or in conjunction with other data, including Personal Data, which we collect, is employed to enhance our capacity to offer pertinent marketing content and services.

5.6.2. This assists us in developing and providing you with more suitable product features and services. Please note that FlipMail does not accumulate, retain, or distribute end-user information, including unique user identifiers or personally identifiable information gathered on websites or applications not owned by FlipMail.

5.6.3. We may merge Personal Data with other data we collect or obtain about you, such as information acquired from our third-party associates, to serve you in a personalized manner. This may involve delivering a product or service tailored to your preferences or limitations or for advertising and targeting purposes, in alignment with the provisions detailed in this Privacy Policy. When we combine Personal Data with other data in this manner, it is treated as Personal Data, and all the protective measures articulated in this Privacy Policy are applied to it.

5.7. Anonymous Data

5.7.1. We may create records of Anonymous Information by excluding elements, such as your name, that render the data personally identifiable to you. This Anonymous Information is employed to scrutinize request and usage patterns, enabling us to improve the content of our Services and enhance website navigation. FlipMail maintains the prerogative to use Anonymous Information for any purpose and may disclose it to third parties at its discretion.

6. Public Information and Third-Party Websites

6.1. Our Websites incorporate links to other websites, each of which may employ privacy practices distinct from our own. Should you choose to submit Personal Data to any of these websites, their respective privacy policies will govern the handling of your information.

6.2. We strongly advise you to diligently review the privacy policy of any website you visit. Our Websites feature social media components. These components may gather information pertaining to your IP address and the specific webpage you are viewing on our Website. To ensure proper functionality, these components may establish a cookie. Social media components and widgets are hosted either by third parties or are directly hosted on our Website. Furthermore, we maintain a presence on various social media platforms, including LinkedIn, Google+, Facebook, and Twitter. It is important to note that any information, communications, or materials you submit to us via a social media platform are done at your own risk, without any expectation of privacy.

6.3. We have no control over the actions of other users on these platforms or the actions of the platforms themselves. Your interactions with these features and platforms are governed by the privacy policies of the respective companies providing them.

7. Use and Disclosure of Personal Information

7.1. We may employ and disclose Personal Data for the following purposes:

7.1.1. For registration with our Service.
7.1.2. To fulfill contractual obligations in which you are a party.
7.1.3. To promote the use of our Services to you and others.
7.1.4. To deliver informational and promotional content in accordance with your marketing preferences.
7.1.5. To invoice and collect payments owed to us by our Members.
7.1.6. For participation in contests.
7.1.7. To transmit System Alert messages.
7.1.8. To communicate with our Members about their accounts and provide customer support.
7.1.9. To enforce compliance with our Terms of Use and applicable laws.
7.1.10. To safeguard the rights and safety of our Members, third parties, and ourselves.
7.1.11. To meet legal requirements, including compliance with court orders, valid discovery requests, subpoenas, and other appropriate legal mechanisms.
7.1.21. To provide information to representatives and advisors, including attorneys and accountants, to assist in legal, accounting, or security matters.
7.1.13. To prosecute and defend legal proceedings, be it in court, arbitration, or similar forums.
7.1.14. To respond to lawful requests from public authorities, including those related to national security or law enforcement.
7.1.15. To provide, support, and enhance the Services we offer.
7.1.16. To furnish suggestions to you.
7.1.17. To transfer your information.

8. Your Specific Rights Concerning Personal Data

8.1. Right of Access: As delineated in this Privacy Policy, we specify the data we collect and the manner in which we use it. You, along with your Subscribers or contacts, have the right to contact us directly to request access to the information we possess about them and request other information, as per Article 15 of the EU GDPR.

8.2. Right to Erasure (Right to Be Forgotten): You have the authority to terminate your account at any time, upon which we will permanently delete your account and all associated data.

You may also delete individual Subscribers upon their request at any time. Furthermore, individual Subscribers have the option to contact us directly to request the deletion of their data from individual FlipMail user accounts or across multiple FlipMail user accounts (if the Subscriber's email address is present on more than one FlipMail user's list). Please bear in mind that FlipMail lists operate independently, and removing a Subscriber from one list does not guarantee the deletion of the same email address from other lists in which it may be present.

8.3. Right to Rectification: You may access and update your FlipMail account settings at any time to rectify or supplement your account information or subscriber/contact information, as per their requests. Additionally, you have the option to contact FlipMail at any time to access, correct, amend, or delete information within our possession. Moreover, any data subject, including your subscribers and contacts, may contact FlipMail directly to access, correct, and/or delete information that FlipMail holds regarding them.

We pledge to grant any individual, whether you or a Subscriber, access to any Personal Data within our custody within 30 days of a request for such information. Individuals may request access, correction, amendment, or deletion of their information by contacting our support team at [email protected]. Unless prohibited by law, we will remove Personal Data from our servers upon the request of an individual, be it you or a Subscriber. There is no fee associated with accessing or updating Personal Data.

8.4. Right of Portability: At your behest, we will export your account data to a third party at any time.

9. Data Collection for and by Our Members

9.1. As you utilize our Services, you may import Personal Data you have gathered from your Subscribers or other individuals into our system. It is important to note that we do not have a direct relationship with your Subscribers or any individuals except for you. Consequently, you bear the responsibility of ensuring that you possess the appropriate permissions for us to collect and process information about these individuals, and explicit consent is paramount.

9.1.1. Consent must be specific to your intended purposes.

9.1.2. Silence, pre-ticked boxes, or inactivity are not indicative of consent; data subjects must explicitly opt-in for the storage, utilization, and management of their personal data.

9.2. Maintaining accurate records of your Subscribers' and contacts' consent for email communication, storage, and use of their personal data, as well as any other processing activities you undertake, is crucial.

9.3. In alignment with the utilization of Personal Data as outlined in preceding sections, we may transfer Personal Data pertaining to you or your Subscribers to companies that assist us in promoting, providing, or supporting our Services or the services of our Members, known as "Service Providers." All Service Providers engage in contractual agreements with us, safeguarding Personal Data and confining its use in accordance with this policy. As part of our Services, we may utilize information you have provided, collected from you, or gathered about Subscribers, including Subscriber email addresses, and share such information with third parties in accordance with the approved uses described in prior sections.

9.4. If you are a Subscriber and no longer wish to receive communication from one of our Members, please unsubscribe directly from that Member's newsletter or directly contact the Member to update or delete your data. In the event you reach out to us, we will promptly address your request for information removal or update, after notifying the Member.

9.5. Your Mailing Lists

9.6. Mailing Lists can be created through various methods, such as contact imports, including those from CSV files or directly from your email client. Your Mailing Lists are securely stored on FlipMail servers. It is essential to emphasize that, under no circumstances, do we sell your Mailing Lists. In the event of a complaint or contact from someone on your Mailing List, we may initiate contact with that person. Access to view Mailing Lists is restricted to authorized personnel only. You retain the ability to export (download) your Mailing Lists from FlipMail at your convenience.

9.7. We will utilize and disclose the information within your Mailing Lists exclusively for the purposes previously elucidated.

10. Members and Subscribers Email Tracking

10.1. FlipMail servers do not record the email addresses of visitors or Members, unless expressly required for specific purposes such as user identification for a registered and/or restricted-use service or tool.

10.2. FlipMail does not engage in the sale or sharing of Members' email addresses with third parties. Email addresses and other associated information generated by Members are held in the strictest confidence.

10.3. FlipMail retains Members' email addresses to facilitate the transmission of follow-up messages or company news. These email addresses may also be used for direct marketing of FlipMail products to customers.

10.4. Should you desire to discontinue receiving future email communications from FlipMail, please take one of the following actions:

10.5. Opt to unsubscribe from receiving FlipMail news and updates at https://flipmail.org/login/ (this section is available exclusively to existing FlipMail customers). Respond to our message with 'UNSUBSCRIBE' in the subject line.

11. Disclosure of Personal Information to Third Parties

11.1. We may disclose Personal Data to the following categories of third parties for the purposes delineated in this policy:

11.1.1. Service Providers: On occasion, we share your information with third-party Service Providers who assist us in providing and supporting our Services. For instance, if fulfilling a requested feature, such as Social Profiles, necessitates the sharing of your Personal Data or your Subscribers' Personal Data, we may share it with a Service Provider specifically for that purpose. These third-party Service Providers, like other third parties we collaborate with, enter into contracts obliging them to utilize your Personal Data solely for the provision of services to us, and in a manner consistent with this policy.

11.1.2. Advertising Partners: We may form partnerships with third-party advertising networks and exchanges to display advertising on our Websites or to manage and serve our advertising on other platforms. For this purpose, Personal Data may be shared with these advertising partners. All third parties receiving this information are obligated to employ your Personal Data in a manner that aligns with this policy. Both we and our third-party partners may utilize cookies and other tracking technologies, such as pixels and web beacons, to collect data about your activities on our Websites and other platforms. This data is used to deliver targeted advertising in accordance with your browsing behaviors and interests. For more information about cookies and tracking technologies, kindly refer to our Cookie Statement.

11.1.3. Social Media: As detailed above.

11.1.4. CMS, CRM Systems, and Other Integrated Websites: Integrated with our Services at your request.

12. Contests

12.1. Periodically, we may offer surveys, contests, or other promotions on our Websites or through social media platforms, collectively referred to as "Our Promotions." Participation in these promotions is entirely voluntary.

12.2. Information requested for entry may encompass personal contact details, such as your name, address, date of birth, phone number, email address, username, and similar particulars. We utilize the information you furnish for the administration of Our Promotions. Unless prohibited by the rules of the specific Promotion or applicable laws, we may employ the provided information for communication purposes, either with you or individuals you designate, pertaining to our Services. This information may also be shared with our affiliates and other organizations or Service Providers in adherence to this policy and the regulations outlined for the Promotion.

13. Storage of Information Under Your Account

13.1. Information deposited and retained within the areas designated on FlipMail website (e.g., Members' personal accounts) for the storage and retrieval of personal data or to deliver requested services is intrinsically linked to the username and password of the account holder. Information that is stored or passes through our systems (e.g., email lists or email message content, passwords, etc.) is regarded as the property of the account owner.

13.2. FlipMail refrains from monitoring, reviewing, or accessing such information without the explicit consent of the owner, except when necessary to ensure the proper operation of all FlipMail service-related systems.

13.3. Your Mailing Lists are securely stored on a FlipMail server, and we categorically do not engage in the sale of your Mailing Lists. If any individual on your Mailing List lodges a complaint or contacts us, we may subsequently reach out to that person. Exclusive authorization is granted to designated personnel for accessing Mailing Lists. You retain the ability to export (download) your Mailing Lists from our Services at your convenience.

13.4. The information stored under your account will be utilized and disclosed solely for the purposes discussed previously.

14. Accuracy and Retention of Data

14.1. We will preserve Personal Data that we process on behalf of our Members for the duration required to deliver our Services or meet our legal obligations, settle disputes, prevent misuse, and enforce our agreements.

14.2. We strive to maintain the accuracy and currency of your data to the extent that you provide us with the necessary information to do so. It is incumbent upon you to notify us of any changes to your data. Upon request, we will furnish information regarding whether we possess or process any of your Personal Data on behalf of a third party. Your information will be retained as long as your account remains active or for the duration required to provide you with our Services.

15. Protection of Your Personal Data

15.1. We take reasonable and appropriate measures to safeguard Personal Data from loss, misuse, and unauthorized access, disclosure, alteration, or destruction, while taking into account the inherent risks associated with processing and the nature of the Personal Data.

15.2. FlipMail does not retain individual Internet account passwords in accessible formats, and no passwords are disclosed or modified without proper authorization from the account owner or an authorized party.

15.3. Additionally, information collected via our websites or over the Internet is transmitted using contemporary industry-standard security and encryption methods designed to protect our customers' information from unauthorized access or utilization.

15.4. We recommend that you maintain the confidentiality of your password and periodically change it to enhance the protection of your personal data.

15.5. Our servers and offices are situated in the Ke kapslovně 2855/3, Žižkov (Praha 3), 130 00 Praha, Czech Republic, which may result in the transfer, storage, or processing of your information in these countries. While the data protection, privacy, and other regulations in these countries may not be as comprehensive as those in your own, we take numerous measures to safeguard your privacy. By utilizing our Websites, you acknowledge and consent to the collection, storage, processing, and transfer of your information to our facilities in these countries and to the third parties with whom we share it, as delineated in this policy.

15.6. FlipMail ensures that all actions concerning Personal Data are conducted in full compliance with this Policy and the principles stipulated in the EU GDPR.